Abstracts are brief summaries of the overall goal of an offering and the specific ideas or concepts that will be presented, including outcomes and implications for practice. Please limit abstracts to a 250-to-350-word count and divide it into the following sections: introduction, methods, results, and discussion. An in-depth overview of the SAWC Fall 2024 Abstract Guidelines can be viewed here.

A link to the SAWC Fall 2024 Abstract Submission Portal is provided below.

Key Dates for Abstract Submissions

• Abstract Submission Site Opens: February 23, 2024
• Abstract Submission Site Closes: May 31, 2024
• Notification of Acceptance or Rejection: July 3, 2024
• Registration and Intent to Present Due: July 19, 2024
• PDF Posters Due: September 4, 2024

*Deadlines are tentative and subject to change 

Abstracts submitted by May 31, 2024, may be eligible for the following benefits and/or awards that correspond to the selected abstract presentation categories indicated by the abstract submitter during the submission process:

• ePoster Display
• Poster Hall Poster Display
• Marie Brown Etris Oral Abstract Awards
• Highest Scoring Abstract Awards
• People’s Choice Award
• RAPID FIRE: Poster Talks
• Tuition Support ($50 off SAWC Fall registration fee for submitter)

Abstract Presentation Categories

You may select one of the presentation types below for consideration:

     1. Poster Presentation Only

Posters are exhibited in the Poster Hall on a bulletin board measuring 4 feet in height and 8 feet in width. The posters hung in the Poster Hall will be available for viewing during all Poster Hall hours and on multimedia screens placed throughout the conference space. ePosters will also be available to view in the mobile app.  

     2. Oral Presentation Only

Oral presentations will feature the highest-scoring abstracts submitted to SAWC. Primary contacts (submitter) of these abstracts will be notified of selection for Oral Presentation by the acceptance/decline deadline. A minimum of three (3) submissions will be selected for podium presentation, and each author will have 12 minutes to present key results of their research, followed by 2 minutes for Q&A time with the audience, animated by the experts chairing the session. Abstracts selected for podium presentation will be notified individually. Oral presenters are also invited to present their abstract, in poster form, during the poster session if they desire. 

     3. RAPID FIRE: Poster Talks

This session will give attendees the ability to interact directly with the authors over their research. Selected poster presenters will give a 3-5-minute presentation of their poster, followed by Q&A from the audience. Moderators will monitor questions from the audience after each presentation. The interaction is meant to be collegial, not critical, with the goal of attendees learning from the authors experience and project. More information about RAPID FIRE: Poster Talks can be found here. 

     4. Poster Presentation If Not Selected For Oral

If an "Oral Presentation only" abstract is not chosen for an oral presentation, the abstract will be declined. If there is any chance you would like to be considered for Poster Presentation, if not accepted as Oral Presentation, please select the following category during the submission process: Poster Presentation if not selected for Oral.

Abstract Submission Categories

• Case Series/Case Study
• Clinical Research
• Evidence-Based Practice
• Health Economics
• Laboratory Research
• Practice Innovation

Submitted abstracts will be reviewed and scored based upon the specific review criteria indicated for each of the respective submission categories, as outlined: Submission Category Review Criteria 

Abstract Submission Instructions

All abstracts must be submitted electronically via the official SAWC Fall abstract submission portal website. Paper or email abstract submissions will not be accepted. Click the link below to visit the SAWC Fall 2024 Abstract Submission Portal. 

Acceptance and Correspondence

Primary Contact

All abstract communications will be sent to the primary contact (submitter). The primary contact will be responsible for notifying all authors of important details and deadlines. Please save abstractsubmissions@hmpglobal.com to your address book so that you do not miss important correspondences. Additionally, the website will be updated with any important dates or instructions. We are not responsible for any emails that are not received due to misspellings, defunct email accounts, or emails blocked from abstractsubmissions@hmpglobal.com.

Disposition/Notification of Acceptance

Abstracts will be accepted on a competitive basis. The acceptance/rejection notification email will be sent to the primary contact (submitter). Please do not inquire about the status of your submission before the date noted at the top of this page, as no further information will be available. Prior to the meeting, all information will be forwarded to the primary contact only and they are responsible for notifying all the other authors of upcoming details.

Intent to Present

SAWC requires proof of pre-registration for all accepted abstract presenters. After registering, it is the designated primary contact’s responsibility to mark his/her intent to present through the abstract portal, as outlined in acceptance email, by providing the badge number of the registered representative. The badge number can be found on your registration confirmation. Instructions on this process will be included in your acceptance email. Even though you may be registered for SAWC, intent to present must still be submitted. If the intent to present is not submitted by the date included in your acceptance email, the abstract will be withdrawn. 

Important Links

Click below for information on:

• Submission Guidelines
• Review Process & Criteria
• Frequently Asked Questions
• Important Information & Policies

Please note that expenses associated with the submission and presentation of an abstract are the responsibility of the presenter and may include hotel, travel, and meeting registration.

Questions?

Please review the below additional documents in the 'Important Links' section above before contacting the SAWC Abstract Team with questions. If there are questions not answered in the above documents, please email abstractsubmissions@hmpglobal.com.