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Registration
Onsite
Policies

Registration

    • Group Registration

      Group registrations will only be accepted for groups of 10 attendees or greater. If you are registering 9 or fewer attendees, please use the registration link above to register your individual attendees.

      For groups of 10 people or more, please email registrationteam@hmpglobal.com. No additional Group discounts are available.

    • Cancellation Policy

      Cancellation requests must be received in writing to email registrationteam@hmpglobal.com or postmarked by November 14, 2023. A cancellation fee of $100.00 (or full registration amount, whichever is less) will be deducted from the refund. No exception to this policy.

      Registrants wishing to cancel may instead transfer their registration to someone else without penalty if they send a written request with the replacement person’s name by December 8, 2023.

      Invitation letters for travel visa purposes will be issued only after all registration fees have been paid in full. IMPORTANT: Once the visa invitation letter has been issued to you, we will be unable to refund your registration fees.

      Cancellations for hotel and transportation reservations must be handled by the individual registrant directly with the hotel, airline, and/or other company.

      Credit vouchers may be offered should program be suspended or shortened due to conditions or circumstances beyond HMP’s control, including but not limited to weather, interruptions in internet services, power outages, and any cancellation related to the COVID-19 epidemic.

Onsite

    • Code of Conduct

      HMP Global is committed to providing a professional, welcoming, safe, and respectful space during our in-person and online events, regardless of race, gender, sexual orientation, disability, ethnicity, religion, disability, and/or other differences. Our Attendees bear equal responsibility for creating a safe and welcoming environment for participants.
       
      Our Code of Conduct outlines what behavior is expected of Attendees, and what behaviors will not be tolerated. All Attendees at any HMP Global in-person, online, or hybrid event or function are expected to abide by this Code.

    • Children

      Under no circumstances will children under the age of 18 be allowed at the conference, any presentations, on the show floor, or in the Exhibit Hall during installation or dismantling. Because of limited seating capacity and the highly technical nature of the programs, children under the age of 18 are not invited to attend presentations. 

    • Special Meals

      It is our pleasure to arrange special meals for attendees. We reserve the right to charge for all special requests. Requests must be made seven (7) or more days prior to the event to be accommodated. For more information, email registrationteam@hmpglobal.com. 

    • Sessions

      Sessions are subject to change. 

      Seating is limited for all session rooms and is available on a first-come, first-served basis. 

      No individual or entity may electronically record or broadcast any portion of AIBD without prior without prior written consent from HMP Global. Unauthorized recording (audio, video, still photography, etc.) of presentations during sessions without the express written consent of HMP Global is strictly prohibited. Press representatives must receive a Press Pass and photo/recording permission from HMP Global. HMP Global reserves the rights to any approved audio and video production of presentations at all HMP Global events.

Policies

    • Liability Statement

      Definitions:
      HMP Global is the owner of Advances in Inflammatory Bowel Diseases (AIBD). HMP Global and AIBD are known collectively in this Statement as AIBD. 

      I agree and acknowledge that I am undertaking participation in AIBD events and activities as my own free and intentional act, and I am fully aware that possible physical injury might occur to me as a result of my participation in these events. I give this acknowledgment freely and knowingly and that I am, as a result, able to participate in AIBD events, and I do hereby assume responsibility for my own well-being and safety. 

      AIBD plans to take photographs and video material at AIBD events and reproduce them in AIBD educational, news, or promotional material, whether in print, electronic, or other media, including the websites. By participating in AIBD events, you grant AIBD the right to use your name, photograph, and biography for such purposes. All postings become the property of AIBD. Postings may be displayed, distributed, or used by AIBD for any purpose. 

      Furthermore, I acknowledge AIBD 's right to crop, splice, treat, and edit any photographs taken of me at AIBD's sole discretion. I waive my right to inspect or approve the finished product, now and in the future, whether that use is known or unknown to me. 

      I hereby agree to release, defend, and hold harmless AIBD and its agents or employees, including any company publishing and/or distributing the finished product in whole or in part, from and against any claims, damages or liability arising from or related to the use of the photographs, including but not limited to any misuse, distortion, blurring, alteration, optical illusion, or in the taking, processing, reduction, or production of the finished product, its publication, or distribution.

    • Copyright

      Companies that submit artwork or upload or link any material (including but not limited to images, text, documents, and/or video files) to the website are solely responsible for the content of such material and for gaining required permissions under copyright, trademark, trade secret, or other applicable law for the use of such material. (Caution: Many websites purchase artwork from stock photo suppliers for the expressed website use or from hired photographers who have only supplied one-time rights.) By submitting any such material, the submitting company represents and agrees that (i) it has obtained the necessary permissions referenced above, (ii) any such material is not likely to defame and does not invade the privacy of any person, and (iii) it will defend, indemnify, and hold harmless AIBD, its affiliates, and their respective directors, employees, and agents (including, without limitation, its publishing partner or any agent acting on its behalf) from and against any and all claims, damages, obligations, losses, liabilities, costs or debt, and expenses (including reasonable attorneys' fees) resulting from the submitting company's breach of the obligations set forth in this paragraph. 

      All AIBD attendees and sponsors grant an irrevocable, world-wide, royalty-free right and license to HMP Global and AIBD and their industry partners, sponsors and supporters to utilize, adapt, modify, reproduce, distribute, publicly perform and display any photographs, video and/or audio (collectively "Media") taken of me while attending any event or function at AIBD for use in promotional, educational, informational, advertising or commercial materials and communications in any form now known or later developed, including but not limited to publications, websites, articles, brochures, books, magazines, newsletters, exhibits, videos, films, social media, advertisements, and training programs (collectively "Materials").  Furthermore, I hereby authorize and consent to the use of my name, image, likeness and voice (collectively "Likeness") in the Media for all Materials or any other purposes deemed appropriate by HMP.

      All AIBD attendees and sponsors waive any right to be notified or to inspect or approve the Media or any Materials that are created using my Likeness, now or in the future, whether that use is known or unknown to me.  I hereby waive any right to royalties or other compensation arising from or related to the use of the Media or Materials.  I hereby release and hereby agree to indemnify and hold harmless HMP Global, AIBD and their industry partners, sponsors and supporters for any and all claims that I or any third party may have now or in the future for invasion of privacy, right of publicity, copyright infringement, defamation, or any other cause of action arising out of the use, utilization, adaptation, modification, reproduction, distribution, publicly performance or display of my Likeness used in the Media and Materials.  I understand and agree that HMP Global and AIBD are and shall be the exclusive owner of all right title and interest, including any copyright, in the Media and Materials.

    • Acceptance

      By registering for and attending AIBD events, I hereby agree that I accept the terms stated above and indemnify and hold harmless AIBD, its affiliates, and their respective directors, employees, and agents (including , without limitation, any agent acting on its behalf) from and against any and all claims, damages, obligations, losses, liabilities, costs or debt, and expenses (including reasonable attorneys' fees) resulting from attendance at AIBD events.

    • Health & Safety

      Throughout the COVID-19 pandemic, the focus at HMP Global has been the health and safety of our customers, staff, and communities. Vaccinations have reduced many of the COVID-19 guidelines/mandates regarding face masks, social distancing, and travel. In many states and cities, guidelines are still in place, including vaccination mandates, while in others, guidelines/mandates have been eliminated. 

      As HMP Global moves forward with producing live meetings and conferences, we will continue to monitor the continually evolving guidance released by the United States Centers for Disease Control and Prevention (CDC), the event venue, as well as all federal, state, and local government mandates, to provide an environment that is as safe as possible for all event participants. 

      Please make sure to visit and view each of the links below for guidelines specific to this meeting.

      Centers for Disease Control and Prevention (CDC): www.cdc.gov/coronavirus/2019-nCoV/index.html

      Venue: https://swandolphin.com/important-info/

      City: https://www.orlando.gov/COVID-19

      State: https://floridahealthcovid19.gov

    • Disclaimer

      Advances in Inflammatory Bowel Diseases (AIBD), its contractors, and attending news media may be photographing or videotaping scientific sessions and events at the meeting. By attending the Advances in Inflammatory Bowel Diseases (AIBD), attendees acknowledge these activities and agree to allow their image to be used by Advances in Inflammatory Bowel Diseases (AIBD) in association publications, on the Advances in Inflammatory Bowel Diseases (AIBD) website, and in marketing and promotional materials. Attendees at Advances in Inflammatory Bowel Diseases (AIBD) waive all claims against Advances in Inflammatory Bowel Diseases (AIBD) for any liability resulting from these uses.