Exhibitor Information

We are excited you are joining us for the West Coast Symposium on Addictive Disorders as an exhibitor/sponsor. Please see below for some quick references for preparing for the conference.

NOT YET SIGNED UP AS AN EXHIBITOR/SPONSOR
The below information is for companies who have already secured their exhibit or sponsorship for 2025. If you have not, please download our prospectus and contact us for remaining options.

REGISTERING YOUR STAFF
Exhibitors are entitled to two (2) full conference passes per booth purchase unless otherwise noted. Badges must be worn at all times to access the sessions and the Exhibit Hall. Additional conference passes are available at $549 each. Badges are not transferable or sharable; exhibitors who do so may be denied participation. Please click here to access the registration portal. Select your company from the dropdown and input your password. The password will be the last name of your company's primary exhibit contact (first letter capitalized). The deadline to register is May 16, 2025.

SHIPPING INFORMATION
To streamline logistics and minimize costs, the conference partners with Arata for all shipping, storage, and material handling needs. Arata oversees:

Advance warehouse services
Delivery of materials to your booth onsite
Storage of empty boxes during the event
Return of boxes during move-out

We strongly recommend shipping your materials directly through Arata. Doing so ensures a smooth process and helps avoid additional venue-imposed fees beyond those charged by Arata.

Please note:
If you choose not to use Arata’s Advance Warehouse, you will be fully responsible for coordinating your own freight delivery, material handling, box storage, and outbound shipping. In such cases, you may incur additional fees from the venue, which are outside our control.

Full shipping instructions and a breakdown of applicable fees can be found in the Exhibitor Kit.

EXHIBITOR KIT
You should have received an email from Arata on 3/4, please send an email to tfields@hmpglobal.com if you have not received the link.

EXHIBIT HALL SCHEDULE*

Set-Up
Wednesday May 28 - 1:00 PM - -6:00 PM

Exhibit Hall Hours
Thursday May 29 - 7:30 AM - 5:00 PM
Friday May 30 - 7:30 AM - 5:00 PM
Saturday May 31 - 7:30 AM - 12:00 PM

Break Down
Saturday May 31 - 12:00 PM - 3:00 PM

*Dates/times schedule to change